BOARD OF DIRECTORS MEETING MINUTES 12/17/20
The regular monthly meeting of the Board of Directors of Neighborhood Falmouth was held on December 17, 2020 via Zoom video conference. PRESENT: Marion Bihari, Mike Bihari, Carol Casey, Carol Chittenden, Nan Denton, Jack Easterling, Marcia Easterling, Sue Gnospelius, Carol Kenney, Susan Loucks (Director), Mary Pat MacKenzie, Karen Roberts, Janet Totten, Lee Turner, Grant Willis. ABSENT: Martha Gavenas, Karen Rinaldo.
The meeting was called to order at 3:30 p.m. by President Bihari.
SECRETARY: On a motion by Willis, it was voted unanimously to accept the minutes of the November 19, 2020 meeting as presented.
TREASURER: Treasurer Roberts presented for approval both her regular report and the proposed 2021 budget. In the current report, she has deleted the anticipated federal PPP reimbursement of $21,645 and moved it into 2021. We have done what was required of us, but the PPP Forgiveness Application has not been requested (it since has) so our projected year-end income will be reduced by this amount. Thus our total income through the end of the year is projected to be $200,310 (vs. $200,000 budgeted). Total expense should come out around $173,276 (vs. $198,527 budgeted), so we currently are on track to net about $27,054 (vs. $1,498 budgeted). On a motion by Willis, the Treasurer's Report was accepted for filing, subject to audit.
Next, the proposed budget for 2021 was discussed. Income has been projected at $209,645 (vs. 2020 year-end $200,310), while expense is planned to be $195,304 (vs. 2020 year-end $173,276). Anticipated net income is $14,367 (vs. 2020 year-end $27,054). On a motion by Willis, it was voted unanimously to accept the proposed 2021 budget as presented.
EXECUTIVE DIRECTOR: Director Loucks updated our people numbers: 118 current members, 20 on waitlist (including 3 more since the last Board meeting), 3 new volunteers, and 17 scholarship members. As to the latter, Roberts raised a concern as to whether we should plan a "scholarship fundraiser" in case we are unable to replenish the scholarship fund from grants, now that we shall no longer receive our annual $5,000 earmark from the (soon-to-be-defunct) Willett Foundation Fund.
The NF Cookbooks continue to sell briskly, with Eight Cousins Bookshop now displaying them at their checkout counter (at no commission). 253 of 400 have been purchased (including 2 by the Library). Surprise goodie bags are still being organized and mailed to volunteers. And 2021 fundraising events are being planned with the assistance of MacKenzie and her fundraising committee (see below).
Volunteer: J. Easterling said that our 3 new volunteers were responding to our notices on supermarket bulletin boards. Cape Cod Church continues to help organize gifts for volunteers. And preparation continues for the 2021 shredding event, which may be held on the Church's campus.
Member Services/Activities: M. Easterling reported that members on the call list seemed satisfied with NF services as they currently exist, while little interest was shown in taking holiday pleasure drives (Village Green, etc.). When the COVID-19 vaccine becomes widely available in Falmouth, we can offer drives to local vaccination sites. Roberts suggested that---especially following the second shot---we should offer support for members, including a check-up by phone the next day. A discussion was also had regarding Director Loucks' concept of a series of "Over the Backyard Fence" Zoom conversations among 4 or 5 folks who tell their stories in response to a question posed by a moderator, which would then be shown on FCTV in segments of 15-20 minutes each.
Tech: Mike Bihari stated that he has added a home page icon to aid site visitors in finding out more about the NF Cookbook, including the logo of Eight Cousins, which is offering the cookbooks for sale at no commission. The cookbook page is presently #2 in page visits, after the Home Page. One website problem area is that we have reached our 100-page limit, so any additional material will have to replace something on the website which to date has been underperforming, such as the educational resource page.
Development: Loucks said that 164 letters went out for the end-of-year appeal, resulting in 22 responses thus far and $2,275 in donations. She continues to seek grant funds, in part as replacement to make up for the 2021 loss of the Willett Fund's annual $15,000.
Fundraising: MacKenzie outlined several fundraising ideas for 2021, including:
Outdoor family barbecue in September, provided we can book a venue with level ground and bathrooms;
Zoom author talks in February and June;
Zoom artist talks, possibly from a local gallery;
Cooking classes from Mike Bihari.
NF Cookbook: As mentioned above, 253 cookbooks (out of an initial order of 400) have been sold, primarily through the NF website and Eight Cousins.
Governance: This committee is being reactivated in early 2021 to fill the vacancies being left by Jack Easterling, Marcia Easterling and Karen Rinaldo. Directors were also reminded of their fiduciary responsibility to read and approve our organization's 2020 Form 990 tax report.
FCTV Idea: Both the Membership and PR Committees are working on a TV show which might appeal to those members (and others) who appreciate lively and lighthearted Zoom discussions inspired by a Question of the Day. Ideally, FCTV will give us a regular time slot, which we can then promote through the newsletter and other outlets.
There being no further business, the meeting adjourned at 4:50 p.m.
Grant Willis, Recording Secretary